JOB Application: Capacity Injection Project, Communication Specialist Office of the Prime Minister, Federal Government of Somalia

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231-7b1

Federal Republic of Somal

Capacity Injection Project, Communication Specialist

Office of the Prime Minister, Federal Government of Somalia

Call FOR JOB applicationS

 

PUBLIC SECTOR CAPACITY INJECTION PROJECT,

Country:  Somalia

Project:  Somalia Capacity Injection Project

Grant No: P149971

Type of Appointment: Communication Specialist,

Reports to: Prime Minister, Capacity Injection Project

Duty Station:  Ministry Office, Villa Somalia – Mogadishu

Expected Start Date:  December, 2016

Reference No.:  FGS/CIM/Civil Service Recruitment/2016

Stream, Grade, Level B1

Under the Somali Compact of September 2013, the Federal Government of Somalia established a Government Flagship Programme to build core public sector capacities. A World Bank Public Sector Capacity Injection Mechanism (CIM) supports this. The below beneficiary institutions are among the core beneficiary institutions for the CIM to strengthen staffing levels and capacity in selected line ministries and central agencies. The minister of planning and international cooperation of the Federal Government of Somalia invites applications from qualified candidates for the following position;

 

Communication Specialist

Competent candidates will be selected according to the Capacity Injection Mechanism and National Civil Service Commission Recruitment Manual and Procedures.

Note:

“This recruitment strongly supports women’s engagement and will support workingwomen through paid maternity leave, plus allowances to support ‘secure accommodation’, ‘secure transport to and from work’ and ‘child care allowances”

 

HOW to APPLY:

Confidential applications can be addressed to Mr. Omar Abdi, CIM Coordinator, National Civil Service Commission, E-mail somalia.ncsc.cim02@gmail.com,  and please make sure to copy cc:  e-mail: mohamud.esmail@gmail.com  with only a Cover Letter and Curriculum vitae (CV) in WORD .doc or. docx format must be delivered, by 1500 hours of 04th November, 2016.  Applications addressed exclusively to the one of the above email addresses would not be considered.

 

Background

Under the Somali Compact of September 2013, the Government has established a Government Flagship Programme to build core public sector capacities. This is supported by a World Bank Public Sector Capacity Injection Project (CIP). The objective of the CIP is to strengthen staffing levels and capacity in selected line ministries and central agencies to perform core government functions.  The project will comprise of four components: (i) developing capacity for key cross-cutting government functions; (ii) strengthening the frameworks and procedures for civil service management; (iii) strengthening policy management, coordination and monitoring capabilities at the Centre of Government; and (iv) project management support.

 

Objective of Position

 

The objectives of the assignment are for the Project Communications Specialist (i) Design a communication and information management strategy, and oversee its implementation and monitoring and evaluation. (ii) Lead the project in developing an internal and external communication strategy aimed at increasing a general knowledge and interest in the project activities and informing stakeholders and wider audiences about the work of the project.  (iii) Develop system for documentation and manage the internal flow of information (iv) to perform all necessary Communications   activities under the Public Sector Capacity Injection Project (CIP) for the period of the assignment while coordinating the Communications  functions with government counterparts located in the implementing Ministries, Departments and Agencies (MDAs), and (vi) to provide technical assistance and build the capacity of Communications  staff within the Office of the Prime Minister and implementing entities.

 

He/she will manage the Communications activities of the project in strict compliance with: (i) the requirements of the Agreement between the World Bank and the Government; (ii) the Project Implementation Manual (PIM) for this project.

 

Terms of Reference

 

Duties and Responsibilities

Under the overall supervision of the Project Coordinator the incumbent will be responsible for the following:

  • Monitors and manages Media & Public Relations activities relevant to the project
  • Act as first point of contact for communication enquiries about the project
  • Ensures full protection of the image of the project and related capacity development activities of government
  • Conduct stakeholder analysis to define communication roles of major stakeholders of the project
  • Develop and implement a communication strategy to improve internal and external communication and public relations
  • Develop enhanced ways of ensuring effective information flow between different ministries, departments and agencies, and between Puntland State and the Federal Government and other regional administrations
  • Develop and sustain a two-way communication channel between the project and international development partners and also between the project and civil society
  • Support the Project to gather and communicate success stories for wider use through the appropriate channels
  • Develop innovative ways of communication and learning about capacity development policies and programs, including through the use of digital media.
  • Contribute to the conceptualization and production of communications materials for various activities and events of the work Program of the project.
  • Assist operational colleagues to integrate communication methods and tools in all focal areas of the project’s work.
  • Lead in the planning and development of the project’s publications including drafting and editing for printed publications, the Internet and audio-visual productions
  • Support management and colleagues in drafting targeted messages, media releases and general communications for key stakeholders.
  • Support colleagues in effective analysis of information and communication needs, with a view to channel them to appropriate media.
  • Ensure high quality documents and files (substance and presentation) by reviewing publication.
  • Provide creative/innovative solutions for managing and communicating negative feedback on the project from stakeholders
  • Ensure quality control of communications material and messages on the Project
  • Implement knowledge management by commissioning, writing, editing and distributing publications to inform external audience. These include websites, brochures, the annual report and other communication materials as required.
  • Carry out ongoing communications capacity building/ coaching for staff across the civil service and other identified stakeholders
  • Manage translation of key documents where needed

Key Deliverables

  • Communications strategy and implementation plan
  • Set communications performance targets/benchmarks of beneficiary institutions
  • Quarterly consolidated project performance reports in Communications
  • Special reports on public education and communication with international partners on the project
  • Monthly implementation progress reports in communications
  • Annual and quarterly work plans of position

 

Qualifications and experience

Qualifications

The Project Communications Specialist should have the following minimum Qualifications:

  • A post-graduate qualification in Communication, Journalism, Social sciences, Sciences of Education, Marketing, Business Administration or related fields.

Experience

The Project Communications Specialist should have demonstrable experience in activities as follows:

  • A minimum of 5year professional experience in communications function.
  • Experience in working in development projects within the Civil Service, and good knowledge of Public Sector issues.
  • Project management experience.
  • Experience in electronically archiving information and documentation
  • Experience working in a fragile environment will be an advantage
  • Proven experience in information, communications and campaigning tasks.
  • The ability to use modern audio-visual techniques and communications tools
  • Good Team work, communication and presentation skills
  • The ability to draft reader-friendly documents by simplifying research reports for different target audiences, including the general public.
  • Excellent English language both written and oral with great attention to detail
  • Excellent organizational and administrative skills, including the ability to manage priorities, work under pressure and meet tight deadlines with minimal supervision
  • The ability to work in a proactive and autonomous way.
  • Ability to adapt priorities in order to respond to changing demands innovatively.
  • Proactive and use of initiative to achieve desired results
  • Ability to facilitate learning and knowledge management between staff working in the Project and among other stakeholders
  • Well-developed skills in managing websites, ensuring high-quality content and using them as a way to promote external and internal communications.
  • Proven ability to manage the design, printing and distribution of high-quality publications.
  • Strong IT skills (Word, Excel, Access)

 

Reporting and Other Deliverables

The Project Communications Specialist will report to the Project Coordinator.

 

Language

Reports and other documents shall be submitted in English and in Somali when required.